Science Project Administrator


Introduction: The successful candidate will join a small team of 12 employees who work for the Kirkhouse Trust SCIO (Scottish Charitable Incorporated Organisation), a charity registered in Scotland, but administered from Oxfordshire.


We wish to recruit a full-time administrator to work five days per week for KT, primarily to support KT’s crop improvement activities in Africa and India. All KT administrators are required to travel.


Starting salary range: £26K-£32K dependent on experience.

Applicants must have the right to work in the UK.

The charity takes up references before confirming an appointment.


Primary objective of the post

  • To efficiently support KT as a member of KT’s Project Administration Team.

Duties include:

  • Assisting with the progression of the collaborative legume crop research programmes in India and Africa,

    • processing crop improvement project proposals, liaising with key stakeholders,

    • assisting the negotiation of new grant agreements and grant extensions (i.e., analysing & negotiating project descriptions, budgets, and timelines),

    • monitoring project payments and reporting schedules,

    • event management:

      • assist with the organisation of trips to Africa and India as required for annual workshops and project audits,

      • organisation of remote video conferencing workshops and meetings,

    • travel to Africa and India, approximately 2-4 times per year, 1-2 weeks per trip average, to provide administrative support,

    • maintaining project files and records and entering project information on KT’s ACCESS database.


Skills and experience required


  • a science graduate or equivalent, ideally MSc level and above, with genetics, plant science, biotechnology, or molecular science expertise,

  • proven administrative experience over at least two years,

  • sufficient experience to work independently, after an initial induction period,

  • good IT skills, including knowledge of Microsoft Word and Excel,

  • good writing style, with competence in grammar and spelling, and numerate,

  • well organised and methodical, with a keen eye for detail,

  • a willingness to travel to Africa and India as required, and

  • a willingness to learn more about plant science, molecular biology and/or modern methods of plant breeding.



  • experience using database packages, and

  • experience analysing research budgets,

  • language translation skills, for example, but not limited to French (West Africa).


Answering your queries about the post and how to apply.

Please contact Helen Holt-Davies ( by email or phone (Tel: 01993 220080) for further details about the role.


Applications open until further notice.


September 2022